Buyout tracker. What each package carried, and what it was bought for.
The difference between a package's GMP line and its awarded value is the owner's money to share, not the contractor's to keep quiet about. This module keeps the running total.
The buyout tracker, as it renders in the product. Fictional project. Every chart is inline SVG.
Per package
Package reference, trade, GMP line value, awarded value, variance, award date, subcontractor reference and status. Awarded packages show the variance as savings above the line or an overrun in the flag color. Open packages show the GMP line value and nothing else, because there is nothing else yet.
The running savings pool is the sum of the variances on awarded packages. It is shown on the dashboard and it flows into the shared savings projection.
The chart: variance by package
One bar per awarded package. Savings above the axis in the accent color, overruns below in the flag color with a hatch so it reads in grayscale. No legend. Each bar is labeled with the trade and the figure. The three packages over their line on the fictional project are visible at a glance: curtain wall, elevators, site utilities.
Flags it raises
A package awarded above its GMP line. A package awarded against a line that the baseline flagged as an assumption, which is worth a look at the basis. Buyout coverage below the level the baseline expected at this month. A package whose award date passed with no award recorded.
What it is not
The tracker does not procure and does not hold bids. The contractor runs buyout. The owner records the result, package by package, against the line the contractor carried in the GMP.
Instead of the spreadsheet
Why owners pick this over the spreadsheet: buyout workbooks break quietly. A package awarded in pieces, a line renumbered in the schedule of values, a variance formula dragged one row too far. Here each award is an entry against a fixed baseline line, and the pool is a sum of entries, not of formulas.
Variance by package. Savings above the axis, overruns below in the flag color.
Questions owners ask
Where do awarded values come from?
From the subcontract log or the buyout report the contractor provides, and from the pay application's schedule of values when it changes. Each entry carries the document it came from.
What about packages bought in pieces?
A package can carry several awards. The tracker sums them against the single GMP line and shows the components.
Does buyout savings belong to the owner?
That depends on the shared savings clause in your contract. The tracker records the figure. The shared savings module applies your split to it.
Next and previous
Previous module: Change order register. Next module: Allowance register. Or read how the eight fit together.
See the buyout tracker on a project like yours.
Thirty minutes. We open the fictional project, walk the buyout tracker, and show the page of the monthly report it produces.