For school districts. The bond oversight committee reads the contingency log before it reads anything else.
A bond program is public money with a public schedule. The board meets monthly, the committee asks where the contingency went, and the facilities director answers from the contractor's summary. This replaces the summary with the district's own ledger.
The screen school districts open first, as it renders in the product. Fictional project.
Where the numbers come from today.
School construction in most states runs on CM at risk with a GMP per campus or per phase. The district's facilities staff is small. The board and the citizens' bond oversight committee are not construction people, and the question they ask every month is the same: how much contingency is left, who spent it, and on what.
The answer today comes from the construction manager's monthly report, which the district cannot check. A facilities director with four campuses under construction reads four contractor summaries and presents them as the district's position.
The burn projection: the district fund drawn to date, extended to the exhaustion point.
Four things that change for school districts.
A contingency log the committee can read
Two funds, two ledgers, each draw with a date, a reason, the authorizing party and the document behind it. Draws without backup are flagged. The chart shows each fund against percent complete, and the month the contractor's fund runs out is stated as a month, on the same page every month.
A cause on every change, in the public record
Owner scope, design gap, unforeseen condition, coordination or unclassified. The cause decides which fund pays, and the audit table records who decided. When the architect's errors and omissions become a recovery question two years later, the record exists.
One report per campus, in the same order every month
The board packet gets the same twelve pages for each campus, in the same order, so a trustee who read last month's knows where this month's figure is. The one pager goes to the committee. Both print from the browser.
Export at any time, because it is public money
Every ledger exports as structured data at any time, and after the subscription ends, with no time limit. Records requests, audits and the next bond campaign all read from the district's own export, not from the contractor's system.
The problem this solves.
A bond program is read every month by a board that did not sign the contract and will not read the contract. What that board needs is one page that says where the money is, what moved, and what needs a decision, produced the same way every month so that two months can be compared.
Figures are from the fictional project used throughout this site, and are arithmetic rather than an industry claim.
Pre-GMP Readiness Score
Before the board approves a guaranteed maximum price, this returns how complete the design behind it actually is, and which lines should carry a decision date rather than a number.
It runs the same functions as the product, in your browser. Nothing you type is sent anywhere or stored.
How a month runs
The construction manager issues an application against the guaranteed maximum price. Contingency moves. A change order is raised. Somebody has to turn that into something the board can read in ten minutes and act on, and into something the bond counsel can rely on later.
The monthly report is thirteen fixed pages, produced from the registers rather than assembled by hand, so two months can be compared without normalizing anything. The board and lender page is one sheet with six figures and three charts, which is usually the one that actually goes into the pack.
Before the board approves the GMP
The number in front of the board is a ceiling, not a price. What decides whether it holds is how much of it is priced and how much is an assumption carried at full value. Every line in the baseline here carries that flag, and the total of the soft lines is the figure worth discussing in the meeting rather than after it.
Oversight without another login
A bond oversight committee can be given read access scoped to one project, or simply sent the month as a link that needs no account, expires on a date and can be withdrawn. Every opening is recorded, so you know the report was read before the meeting rather than during it.
Questions school districts ask
Does the district need an IT project to use it?
No. It is a web application. The district's facilities staff, the owner's rep if there is one, and the board members the district names each get an account. Nothing is installed.
Can the oversight committee have read only access?
Yes. Access is a grant scoped to a project and a role. Summary scope shows the headline figures and the report without contingency detail.
How is it procured?
As a subscription per active project, usually under the district's purchasing threshold for software, with the baseline setup as a separate professional services line. Ask for the W9 and the sample agreement on the contact page.
Send us one pay application. We will check it.
One G703 with the names redacted. Six checks against the schedule of values it came from, and a written answer in two working days. No charge, and no follow up unless you ask for one.