For universities. Several buildings, one capital program, one ledger per GMP.
A research building, a residence hall and a stadium renovation, each on its own GMP with its own contractor, all reported to the same trustees on the same day. The capital projects office needs one screen and one report format.
The screen universities open first, as it renders in the product. Fictional project.
Where the numbers come from today.
University capital programs run several GMP contracts at once, often with different construction managers, different contract forms and different contingency structures. The facilities planning office reads each contractor's report in that contractor's format, then normalizes them into one trustee packet by hand.
The product keeps one ledger per project, with the baseline recording each contract's own terms, and generates one report per project in one fixed format. The portfolio view shows the program: which funds are ahead of the work, which items are unclassified, which deadlines are inside a week.
Allowances carried against actuals on a research building: the bullet chart per allowance.
Four things that change for universities.
One baseline per contract, with its own terms
Each GMP is frozen and versioned with its own fee basis, shared savings split, contingency structure and notice periods. A program with three contract forms shows three baselines, each read against its own rules, and one report format across all three.
The program on one screen
Combined GMP, projects with funds ahead of the work, open flags, and reports due. Each project opens to its own dashboard. The flag feed across the program is what the director reads on Monday morning.
Allowances on research buildings
Lab casework, fume hoods, vivarium finishes and equipment connections are carried as allowances at GMP on most research buildings. The register tracks each one with its decision deadline and its actual, and the confidence band reflects how complete the design was when the number was set.
Shared savings returned to the program
Many public university agreements return all unused contingency and buyout savings to the owner. The module records that as a 100 to 0 split and projects the figure that returns to the program at closeout, with the open items shown either way.
The problem this solves.
A capital program runs several buildings at once, each with its own contractor, its own contingency and its own monthly summary written by the party being paid. Comparing them means normalizing three different reports by hand, every month, before anybody can ask a useful question.
Figures are from the fictional project used throughout this site, and are arithmetic rather than an industry claim.
Change Order Exposure
Enter the open change orders on one building by cause. It returns the weighted exposure and what the cause split implies about which of them the university ends up paying for.
It runs the same functions as the product, in your browser. Nothing you type is sent anywhere or stored.
How a month runs across a program
Each building has its own contractor, its own contingency and its own monthly summary written by the party being paid. Compared side by side those summaries do not agree on format, on what counts as a change, or on when contingency is reported as spent.
Here every project produces the same thirteen pages from the same registers, whoever the contractor is. Comparing two buildings stops being a normalizing exercise and becomes a reading exercise.
The two funds, on every contract
The contractor's contingency sits inside the guaranteed maximum price and the university's sits outside it. They are tracked apart on every project and never added into a single total, because the combined figure hides the only question that matters, which is who pays. The month each contractor fund is projected to empty is stated as a date rather than as a percentage.
What the capital committee sees
One page per project in the same format, or the full thirteen where a project needs explaining. Access is a grant scoped to a project, so a dean, a lender or an auditor can be given exactly one building and nothing else, and the grant is withdrawn with a timestamp rather than deleted.
The one page a capital committee reads, as it renders in the product. The same page for every building, whoever the contractor is. Fictional project.
Questions universities ask
Can the system office see every campus?
If each campus grants it. Access is scoped per project, and a system office can hold a read only grant on every project in the program.
How do design and construction staff share it?
Each person gets a role on each project: full, read only, or summary. Unlimited users on every plan, because a capital program has many readers.
Does it handle phased GMPs?
Yes. Each phase can be its own baseline version or its own project, whichever matches the contract. The anticipated final cost reads across versions.
Send us one pay application. We will check it.
One G703 with the names redacted. Six checks against the schedule of values it came from, and a written answer in two working days. No charge, and no follow up unless you ask for one.